Terms of Service

Huaxin Printing provides professional B2B manufacturing and related services, including but not limited to:

• Book Production: Prepress, printing, binding (board books, casebound, paperback, Wire-O, saddle stitching, calendars), and novelty books (sound books, EVA books, bath books).
• Board Game Manufacturing: Cards, puzzles, and complete board game sets.
• Assembling: Software-planned, precision assembly using automated machinery and skilled labor.
• Product Designing: Market research, structural design, and rapid 3D prototyping.
• Accessory Sourcing: Professional procurement of components and accessories with cost management and safety compliance.

The specific scope of services for each engagement shall be defined in a mutually agreed-upon purchase order, contract, or written agreement ("Order").

Our services are exclusively available to business entities, including publishers, distributors, museums, galleries, and other organizations. We do not engage in retail or direct-to-consumer transactions.

By engaging with us, you represent and warrant that:

• You are acting on behalf of a legitimate business entity.
• You have the authority to enter into binding agreements on behalf of that entity.
• All information provided to us is accurate, complete, and current.

3.1 Quotations. All quotations provided by Huaxin Printing are valid for thirty (30) days from the date of issue unless otherwise stated in writing. Quotations are based on the specifications provided by the Client at the time of inquiry. Any changes to specifications may result in revised pricing.

3.2 Order Confirmation. An order is considered confirmed only upon receipt of a signed purchase order or written acceptance from the Client and our written confirmation. Verbal agreements do not constitute binding orders.

3.3 Minimum Order Quantities. Minimum order quantities (MOQs) may apply depending on the product type and specifications. MOQs will be communicated at the quotation stage.

3.4 Order Changes. Changes to confirmed orders must be submitted in writing. We will make reasonable efforts to accommodate changes, but we reserve the right to adjust pricing, timelines, or decline changes that are impractical to implement at the stage of production reached.

3.5 Order Cancellation. Cancellations must be submitted in writing. Costs incurred up to the point of cancellation, including materials purchased, design work completed, and production initiated, shall be borne by the Client.

4.1 Payment Schedule. Unless otherwise agreed in writing, the standard payment terms are:

4.2 Currency. All prices are quoted in US Dollars (USD) unless otherwise specified. We reserve the right to adjust pricing for significant currency fluctuations.

4.3 Late Payments. Late payments may incur interest at a rate of 1.5% per month or the maximum rate permitted by applicable law, whichever is lower. We reserve the right to suspend or withhold delivery of goods until outstanding balances are settled.

4.4 Taxes & Duties. All prices are exclusive of applicable taxes, customs duties, import fees, and other governmental charges. The Client is solely responsible for all such charges in their jurisdiction.

5.1 Client-Owned Content. The Client retains all intellectual property rights in any content, artwork, designs, trademarks, or materials provided to us for production purposes ("Client Materials"). The Client grants Huaxin Printing a non-exclusive, limited license to use Client Materials solely for the purpose of fulfilling the Order.

5.2 Client Warranties. The Client warrants that all Client Materials are owned by the Client or that the Client has obtained all necessary rights, licenses, and permissions to use such materials for the intended purpose, and that their use does not infringe any third-party intellectual property rights. The Client shall indemnify and hold Huaxin Printing harmless from any claims arising from Client Materials.

5.3 Huaxin Printing IP. All proprietary manufacturing processes, technical know-how, design methodologies, and pre-existing intellectual property belonging to Huaxin Printing remain our exclusive property. Nothing in these Terms transfers any such rights to the Client.

5.4 Custom Designs. For designs created by Huaxin Printing specifically for the Client under a paid design engagement, ownership of the final deliverables shall be transferred to the Client upon full payment, unless otherwise agreed in writing. Underlying tools, templates, and processes remain our property.

5.5 Portfolio Use. We may use images of completed products for our portfolio, marketing materials, and case studies, unless the Client expressly requests confidentiality in writing prior to order confirmation.

6.1 Proofs. Prior to production, we will provide digital proofs and/or physical samples for Client approval. Production will not commence until written approval is received from the Client.

6.2 Client Responsibility. The Client is solely responsible for thoroughly reviewing all proofs for accuracy, including but not limited to text, colors, dimensions, layout, and content. Approval of a proof constitutes the Client's acceptance that the proof is correct and authorization to proceed with production.

6.3 Post-Approval Changes. Any changes requested after proof approval may result in additional costs and production delays. We will notify the Client of any such impacts before implementing changes.

6.4 Color Accuracy. While we employ ISO standard color management systems and advanced color consistency processes, minor color variations between proofs and final printed products are inherent in the printing process and do not constitute defects unless they materially deviate from agreed specifications.

7.1 Production Timelines. Estimated production timelines will be provided at the quotation stage. Timelines are estimates and not guaranteed delivery dates. We will make reasonable efforts to meet agreed timelines but shall not be liable for delays caused by factors outside our reasonable control.

7.2 Shipping & Logistics. Unless otherwise agreed, the Client is responsible for arranging and paying for shipping, freight insurance, and all associated logistics from our facility. We can assist in coordinating global fulfillment logistics upon request, with costs borne by the Client.

7.3 Risk of Loss. Risk of loss or damage to goods passes to the Client upon handover to the freight carrier or upon delivery to the Client's designated location, as specified in the Order.

7.4 Force Majeure. We shall not be liable for any delay or failure to perform our obligations resulting from circumstances beyond our reasonable control, including but not limited to natural disasters, pandemics, government actions, labor disputes, supply chain disruptions, or transportation failures. We will notify the Client promptly of any such events and their anticipated impact.

7.5 Quantity Tolerance. Due to the nature of printing and manufacturing processes, delivered quantities may vary by up to ±5% of the ordered quantity. Invoicing will reflect the actual quantity delivered.

8.1 Quality Commitment. We are committed to delivering products that meet the specifications agreed upon in the Order. Our operations are certified under ISO 9001:2015, ISO 14001, FSC, SMETA, and Costco standards, reflecting our dedication to quality and compliance.

8.2 Inspection. The Client is responsible for inspecting goods upon receipt. Any visible defects, shortages, or discrepancies must be reported to us in writing within fourteen (14) calendar days of receipt of goods. Failure to notify within this period shall constitute acceptance of the goods as delivered.

8.3 Defective Goods. If a valid quality claim is accepted by us, our liability is limited, at our sole discretion, to one of the following remedies:

• Replacement of the defective goods.
• A credit or partial refund proportional to the defective portion.
• Reprinting or remanufacturing the affected items.

8.4 Exclusions. Quality claims will not be accepted for defects arising from inaccurate files or specifications provided by the Client, changes requested after proof approval, or normal variations inherent to the printing and manufacturing process.

9.1 Mutual Confidentiality. Both parties agree to keep confidential all proprietary information, trade secrets, business strategies, product specifications, pricing, and other non-public information disclosed during the course of the business relationship ("Confidential Information").

9.2 Non-Disclosure. Neither party shall disclose Confidential Information to any third party without the prior written consent of the disclosing party, except as required by law or regulation. Each party shall use Confidential Information solely for the purpose of fulfilling obligations under the Order.

9.3 Duration. Confidentiality obligations shall survive the termination of any Order or business relationship for a period of three (3) years.

9.4 NDA. Where a separate Non-Disclosure Agreement (NDA) has been executed between the parties, the terms of that NDA shall govern and supplement these confidentiality provisions.

10.1 Liability Cap. To the maximum extent permitted by applicable law, Huaxin Printing's total liability to the Client for any claim arising out of or related to any Order, whether in contract, tort, or otherwise, shall not exceed the total amount paid by the Client for the specific Order giving rise to the claim.

10.2 Exclusion of Consequential Damages. In no event shall Huaxin Printing be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of profits, loss of revenue, loss of business opportunity, or loss of data, even if we have been advised of the possibility of such damages.

10.3 Indemnification. The Client agrees to indemnify, defend, and hold harmless Huaxin Printing, its officers, employees, and agents from and against any claims, damages, liabilities, costs, and expenses (including reasonable legal fees) arising from: (a) the Client's breach of these Terms; (b) infringement of third-party intellectual property rights by Client Materials; or (c) the Client's negligence or willful misconduct.

11.1 Governing Law. These Terms and any disputes arising from or related to them shall be governed by and construed in accordance with the laws of the People's Republic of China, without regard to its conflict of law principles.

11.2 Amicable Resolution. In the event of any dispute, the parties agree to first attempt to resolve the matter through good-faith negotiation within thirty (30) days of one party notifying the other of the dispute in writing.

11.3 Arbitration. If the dispute cannot be resolved through negotiation, it shall be submitted to binding arbitration in Shenzhen, China, under the rules of the China International Economic and Trade Arbitration Commission (CIETAC). The arbitration shall be conducted in English. The arbitral award shall be final and binding on both parties.

12.1 Amendments. Huaxin Printing reserves the right to update or modify these Terms at any time. Updated Terms will be posted on our website and will take effect immediately upon publication. Continued engagement with our services after any modification constitutes acceptance of the revised Terms. We encourage Clients to review these Terms periodically.

12.2 Entire Agreement. These Terms, together with any executed Order, contract, or NDA between the parties, constitute the entire agreement between the parties with respect to the subject matter hereof and supersede all prior discussions, representations, and agreements.

12.3 Severability. If any provision of these Terms is found to be invalid, illegal, or unenforceable, the remaining provisions shall continue in full force and effect.

12.4 Waiver. Failure by either party to enforce any provision of these Terms shall not constitute a waiver of that party's right to enforce such provision in the future.